EU Declaration of Conformity (CE DoC) Drafting Support

Practical documentation support for manufacturers and non-EU businesses preparing CE-marked products for the EU market.

We help you turn your existing test reports, technical documents and product information into an organised process for preparing or updating your EU Declaration of Conformity. You can start with the documentation you currently have. We review the available evidence, identify missing or inconsistent information, and explain what needs to be clarified or provided before the declaration can be completed.

Once the applicable legislation, product information and supporting documentation have been confirmed within the agreed scope, we prepare or revise the EU Declaration of Conformity for the manufacturer’s review and signature. Where additional testing, technical evidence or specialist assessment is required, we explain what needs to be addressed before the declaration can be finalised.

Includes:• Review of supplied test reports, technical documentation and any existing declaration
• Review of applicable EU legislation and referenced standards relevant to your product
• Clear guidance on missing information, inconsistencies and additional supporting evidence needed
• Organisation of product identification, manufacturer details and other information required for the declaration
• EU Declaration of Conformity drafting or revision for the manufacturer’s review and signature
— View example →The scope of support is confirmed after reviewing your product and available documentation. Where further evidence is needed, we explain what must be provided before the declaration can be finalized.

What We Do

Document Review

We review your existing test reports, technical documentation, product information and any current EU Declaration of Conformity to understand what supporting evidence is already available.

We check whether the documents are consistent with the product, model information and intended EU market scope and identify any areas that require clarification.

Applicable Legislation & Standards

We review the EU legislation relevant to your product and the standards referenced in the documentation you provide.

Depending on the product, this may include requirements under legislation such as LVD, EMC, RoHS and applicable Ecodesign rules, together with the standards used to support conformity.

Compliance Gap Review

We identify missing information, inconsistencies and supporting evidence that may need to be provided or corrected before the declaration can be completed.

This may include product and model identification, manufacturer information, applicable legislation, referenced standards and supporting technical evidence.

EU DoC Drafting & Revision

Once the required information and supporting documentation have been confirmed, we prepare a new EU Declaration of Conformity or revise your existing declaration.

The completed draft is provided for the manufacturer’s review and signature. The manufacturer remains responsible for the product’s conformity and for issuing the final declaration.

Product Readiness & Service Scope

Before We Can Complete Your Setup

You can start by submitting the cosmetic documentation you currently have. We review your CPSR, PIF, formulation, supporting documents and proposed EU label information and identify anything that needs to be provided, corrected or clarified.

  • Documentation Review

    We review the CPSR, PIF, formulation and available supporting documentation to identify missing, inconsistent or unclear information.

  • Final Product Information

    Before the RP setup and CPNP notification are completed, the required product documentation and final product information must be available and consistent.

  • Final EU Label Artwork

    The final label information must be confirmed and consistent with the product documentation before the setup is completed.

Service Boundaries

Some products or documentation situations require additional review before the final service scope can be confirmed.

  • Nanomaterials

    Products containing nanomaterials may be subject to additional notification and assessment requirements and therefore require separate review before we confirm the service scope.

  • Unusual Ingredients or Claims

    Products involving unusual ingredients, claims or regulatory questions may require specialist assessment before proceeding.

  • Significant Documentation Gaps

    Where the existing CPSR, PIF or supporting documentation is incomplete or requires substantial additional work, we will explain what is needed before the RP appointment can proceed.

  • Services Not Included

    CPSR preparation, laboratory testing and full PIF compilation are not included in our standard Cosmetics Responsible Person service.

You may submit the documentation currently available when starting your request. Before the Responsible Person appointment and CPNP notification are completed, the required documentation and final product information must be available, consistent and suitable for the products covered by our service.

Getting Started

1

Prepare Your Documents

Gather the cosmetic product documentation you currently have, including your CPSR, PIF, formulation, supporting documents and proposed EU label information.

Not sure what documents you need or whether your product is ready? Contact us.

2

Complete Payment & Submit Documents

Choose your preferred billing option, complete the payment, and submit your business and product information together with the documents currently available.

3

Documentation & Label Review

We review the submitted documentation and EU label information and identify anything that needs to be provided, corrected or clarified before the Responsible Person setup can be completed.

4

RP Appointment & CPNP Notification

Once the required documentation and final product information are confirmed, we issue the written mandate, complete the Responsible Person appointment and submit the required product notification through the CPNP.

Start Your Cosmetics RP Setup

Ready to proceed? Choose your preferred monthly or annual billing option and submit your product information and available documentation to begin the review.

If you are unsure what documents you need or whether your product is ready, contact us before proceeding.

View Pricing & Get Started
Contact Us

Cosmetics EU Responsible Person Services

Practical EU cosmetics compliance services for small brands and online sellers based outside the EU, covering Responsible Person setup, product documentation review, labelling and CPNP notification.

✓ EU Responsible Person
✓ Cosmetics Compliance Review
✓ CPSR & PIF Review
✓ Product Labelling & CPNP Notification

What’s Included

✓

EU Responsible Person

We act as your EU Responsible Person for accepted cosmetic products and provide our business and contact details for your EU product labels. We also act as the regulatory contact point and cooperate with competent authorities where required.

✓

Cosmetics Compliance Review

We review your product formulation, CPSR, PIF, supporting documentation and proposed EU label information, identify missing or inconsistent information, and guide you through the updates needed before EU market placement.

✓

CPSR & PIF Review

We review your existing CPSR and PIF to confirm that the required product information and supporting documentation are available and consistent with the cosmetic product being placed on the EU market.

✓

Product Labelling & CPNP Notification

We review your final EU label information, including Responsible Person details and other required cosmetic product information, and complete the CPNP notification once the required documentation and final product information have been confirmed.

Start with the cosmetic product information and documents you already have. We’ll review what is available and guide you through any additional information or corrections needed before your RP setup and CPNP notification are completed.
Learn more about our Cosmetics EU Responsible Person service →

How It Works

1

Prepare Your Documents

Gather the cosmetic product documentation you currently have, including your CPSR, PIF, formulation, supporting documents and proposed EU label information.

Not sure what documents you need or whether your product is ready? Contact us.

2

Complete Payment & Submit Documents

Choose your preferred billing option, complete the payment, and submit your business and product information together with the documents currently available.

3

Documentation & Label Review

We review the submitted documentation and EU label information and identify anything that needs to be provided, corrected or clarified before the Responsible Person setup can be completed.

4

RP Appointment & CPNP Notification

Once the required documentation and final product information are confirmed, we issue the written mandate, complete the Responsible Person appointment and submit the required product notification through the CPNP.

Product Readiness & Service Scope

Before Completion

Required Product Information

You can start with the cosmetic documentation currently available. We review your CPSR, PIF, formulation, supporting documents and proposed EU label information.

Before the RP setup and CPNP notification are completed, the required documentation and final product information must be complete, consistent and confirmed.

Required before completion

CPSR & PIFFinal formulationSupporting documentsFinal EU label artwork
Additional Review

Separate Review May Be Required

Some products or documentation situations require additional regulatory or specialist review before the final service scope can be confirmed.

We will explain any additional requirements before proceeding.

Examples

NanomaterialsUnusual ingredientsRegulated claimsSignificant documentation gaps
Service Boundaries

Not Included in the Standard Service

Our standard Cosmetics EU Responsible Person service does not include preparation of specialist safety or technical documentation.

Not included

CPSR preparationLaboratory testingFull PIF compilation
Important: You may submit the documentation currently available when starting your request. Before the Responsible Person appointment and CPNP notification are completed, the required documentation and final product information must be available, consistent and suitable for the products covered by our service.

Plans & Pricing

Cosmetic products

Cosmetics EU Responsible Person

RP service, compliance review and CPNP notification in one package.

Cosmetics Package

Up to 5 cosmetic products

For cosmetic products within our standard Responsible Person and compliance review scope.

  • EU Responsible Person service
  • Product & documentation compliance review
  • Label review & CPNP notification
  • Regulatory authority support
Completed CPSR and PIF required. Their preparation is not included.
€350 / year

Initial Cosmetics Compliance Review included

€350 billed annually

Monthly option

€40 / month

+ €100 one-time Initial Cosmetics Compliance Review

€580 total in the first year

€40 / month

+ €100 one-time Initial Cosmetics Compliance Review

€140 first payment · €40/month thereafter

Annual option

€350 / year

Initial Cosmetics Compliance Review included

€350 billed annually

Select Annual Select Monthly

Common questions

What services do you provide?
We provide EU Responsible Person services, Product Documentation & Labelling support, and EU Declaration of Conformity drafting support. Cosmetics Responsible Person and CPNP notification services are available separately.What products do you support?
We support a range of general consumer products and eligible products subject to CE marking requirements. Acceptance depends on the product’s intended use, risks, applicable requirements and available documentation.What does your GPSR EU Responsible Person service include?
We act as the EU contact for covered products, check and keep relevant compliance information available, and cooperate with market surveillance authorities. Basic product documentation, labelling and online listing support is provided within the agreed plan.Are specialist services included in the GPSR plans?
Each plan covers a defined scope of ongoing support. More extensive document reviews, CE Declaration of Conformity support and other specialist work are scoped and quoted separately.Who is eligible for the €10/month plan?
The plan is designed for sellers starting in the EU market with one accepted product type whose support needs fit our standard scope. Eligibility is confirmed after an initial review.How do I get started?
Send us a product or shop link and a brief description of the support you need. We will review your enquiry and confirm the proposed scope and price before payment. For document requirements, please see our detailed FAQ.

Get in touch with Optimalcert

Inquiry Received

Thank you. Your inquiry has been received.We will review your details and reply with the next steps, scope, and price by the next business day.Please also check your spam or junk folder.

Complete Your Payment

Thank you for your request.We have received your information. Please review your payment details below to proceed with your service.Service: EU Responsible Person & GPSR Support – Starter (Annual Plan)
Payment: €120/year

Secure payment via Stripe

Secure payment via Stripe

Cosmetics EU Responsible Person Setup

Please complete the form below for at least one cosmetic product. This service covers up to 5 products.
You may submit the documentation currently available and provide any remaining documents by email after payment. Additional products may also be added later, subject to the plan limit.
Before the Responsible Person setup and CPNP notification can be completed, the required product documentation and final product information must be available and consistent. This normally includes the CPSR, PIF, final formulation, relevant supporting documentation and final EU label artwork.

Example: 10 Example Street, Manchester, M1 1AA, United Kingdom.

Please provide details for at least one cosmetic product. This service covers up to 5 products. Complete one product section for each product you would like us to review. Additional products may be added later, subject to the plan limit and our review.

Upload the documentation currently available or provide document links below. You may submit documents for all products together. Please identify the relevant product in each file name or link description.

Any remaining documents may be provided by email after payment.

Upload your available CPSR, PIF, formulation, ingredient documents, test reports, EU label artwork and product/packaging photos. Include available supporting documents referenced in the PIF. Name files by product

Review begins after payment and receipt of all required information. Typical review time: 2–3 business days.

Secure payment via Stripe

Cosmetics EU Responsible Person Setup

Please complete the form below for at least one cosmetic product. This service covers up to 5 products.
You may submit the documentation currently available and provide any remaining documents by email after payment. Additional products may also be added later, subject to the plan limit.
Before the Responsible Person setup and CPNP notification can be completed, the required product documentation and final product information must be available and consistent. This normally includes the CPSR, PIF, final formulation, relevant supporting documentation and final EU label artwork.

Example: 10 Example Street, Manchester, M1 1AA, United Kingdom.

Please provide details for at least one cosmetic product. This service covers up to 5 products. Complete one product section for each product you would like us to review. Additional products may be added later, subject to the plan limit and our review.

Upload the documentation currently available or provide document links below. You may submit documents for all products together. Please identify the relevant product in each file name or link description.

Any remaining documents may be provided by email after payment.

Upload your available CPSR, PIF, formulation, ingredient documents, test reports, EU label artwork and product/packaging photos. Include available supporting documents referenced in the PIF. Name files by product

Review begins after payment and receipt of all required information. Typical review time: 2–3 business days.

Secure payment via Stripe